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Template of Project End Report

1 INTRODUCTION

The end report should primarily answer the following questions: what and how was done, why it was done, what was successful, what failed and why, how problems were solved and what was learned. Start the introduction by briefly explaining which project is this document about, who were involved (project organization) and what is the meaning and content of this document.

2 ASSIGNMENT, TARGET AND RESULTS

2.1 Overview of the project

Outcome of the project based on the project objectives and assignments: * what was to be done (briefly about the objectives and meaning of the project) * what was done (summary of the results of the project may be attached) * was it successful

2.2 Success of the project (plan versus result)

The project process should be introduced by describing at least the following items: * structure of the process: stages and tasks, principles of the implementation and schedule * internal time resources: planned and realized resources by stage and weekly, distribution between project management and actual content tasks * external resources: consultations, training, reviews, testing etc

3 PROBLEMS AND SOLUTIONS

Describe the problems faced during the planning and/or implementation of the project. Why did the problems occur, how were they resolved, what should have been done differently and how.

3.1 Problems during planning

3.2 Problems during implementation

3.3 Other problems, realized risks and their processing

4 SUMMARY

4.1 Most important learnings

List the things you learned for example by person and/or by stage. Write down the practices that worked well, handy tools and useful methods (so called best practices).

4.2 Self-evaluation

Evaluate the following:

4.2.1 Group work

  • Project management (not personalized, but on general level)
  • Utilizing diversity
  • Problem solving (not limited to technical, other problems too, e.g. communication)
  • Division of workload and management of tasks
  • Groups own work
  • Work by others (support group activities etc.)
  • Utilization of resources (what are your resources?)
  • Guidance and its utilization (did you receive guidance from others than your own supervisor?)
  • Group process (from individuals to team, evolution)
  • Crisis and management
  • Critical development of own work

4.2.2 Planning the project work

  • Plans
  • What’s been done?
  • Tools used for planning and controlling (how does it affect the everyday project work?)
  • What’s been updated and why?
  • How good were the plans?
  • Resource management:
  • planning
  • controlling
  • realization
  • Documentation of project process (for example memos from meetings)
  • Management of project process

4.2.3 Interaction

  • Communication with stakeholders (who are they?)
  • Acquiring information (from the client)
  • Interviews and preparations, implementation and processing the knowledge gained
  • Reporting
  • With the client
  • With special target groups
  • With University of Applied Sciences
  • With Other targets and media (if applicable)
  • Work in executive board (preparations, achievement of goals, implementation)
  • Developing and delimiting the task
    • How?
    • Who suggested and with what information?
  • Support group activities (sharing knowledge, utilizing experts)
  • General mood and reasons behind it (if ‘down’, how was it improved?)
  • Anticipation of time pressure in communication (travel etc)
  • Use of communication tools (best tool for each case, for example meetings are very expensive use of time)
  • Effectiveness of communication (executive board, email, others)

4.2.4 Attitude

  • Towards the task
  • Towards learning
  • Towards the problems
  • Was the project under control during all the various stages?
  • Asking for feedback

4.2.5 Result

Everything that the project offers to the benefit of outsiders. * What are the results of the project? * How good are they? * Are there “intangible” results? (for example, change in attitude) * Value of the results to the organization and to others * Further steps

4.3 Suggested grades

What grades do you think you earned based on the above criteria? You can suggest different grades to each team member based on achievements and activity, for example the key players should get better grades than those who barely worked at all.

SOURCES

ATTACHMENTS